Des Moines Marina Association

P.O. Box 98337, Des Moines, WA 98198

September 11, 2019 Board Meeting Minutes

 

Attendees

Officers:

   President: Ken Rogers            Treasurer: Ben Stewart

   Vice-President: Paul Grove    Secretary: Bill Linscott

Directors:  Rachel Hopps, Doug Andrews, Joe Dusenbury, David Barber, Frank Kurian (absent) Todd Powell (absent)

Members: Patti Linscott; Don and Joan Cowan, Larry Wheir, Gabriel Cain

Guests: Assistant Harbormaster – Katy Bevegni; City Finance Director – Beth Anne Wroe; Michael Matthias – City Manager

 

Reminder: Please try to attend the City’s Marina Development Community Meeting on Thursday, September 19 at the Des Moines Yacht Club. The meeting starts promptly at 5:30pm – Doors open at 5:15pm. (Time was changed from previous meeting time of 6pm).

 

Opening Remarks: (Bill Linscott for Ken Rogers) Meeting called to order at 7pm. Bill advised that Ken would join the meeting shortly (Ken arrived at 7:06pm). Introductions were made for City officials attending. Participants congratulated Katy Bevegni, who is the newly announced Assistant Harbormaster. She is filling in for Scott Wilkins, who is out of town.

Approval of Minutes: Minutes from the July DMMA Board meeting were reviewed. Motion: Approve minutes as written. Seconded and passed by vote. DMMA Financial Report: (Ben Stewart) Current balance: $8,947.

(Continuing Reminder: Make sure you do not include your DMMA membership payment with your Marina tenant payment. These are two different systems and addresses.

Membership Status: (Ben Stewart reported for Frank Kurian) 36 paying members. Still need some actions to attract members.

Assistant Harbormaster’s Report: (Katy Bevegni)

North Bulkhead Project – Update: Permit approvals (Federal Government level) are now progressing. It is anticipated work will begin in late spring 2020.

Dredging: Work is planned for first quarter 2020. Completion is planned by February 15, 2020, to adhere to the State’s ecological permit requirements. Notice to tenants will go out prior to start of the project.

Fuel System Upgrade: This project is now planned for first quarter 2020. There will be no fuel during this time, which is expected to be 3 to 4 weeks. Notice to tenants will go out prior to start of the project.

SR3 Organization (Sealife Response+Rehab+Research: The City Council has approved a 10-year lease with a 5-year option for the SR3 organization. This is a non-profit company focused on rehabilitation of sea animals and sea birds. The facility will include a hospital to attend to rehabilitation efforts. They will be located at south end of the Marina in the small parking area next to the entrance. Parking will be inside their space. This facility will not be open to the Public, but will work with schools and colleges. Currently, Washington is trucking many animals to California. A current rendering of SR3 is shown in Attachment 1.

     Here is the organization’s website: (https://www.sealifer3.org/who-we-are)

Ladder Program: DMMA provided feedback that some of the ladders were installed with a portion submerged in water. They will be placed on blocks. In addition, ladder locations on the dock will be painted for designation and easy identification.

Marina Budget: The City has approved the addition of two (2) new full-time employees.

New Tenant Restrooms: Scott Wilkins is holding a tenant meeting on October 15, 7pm, at the Beach Park Dining Hall to show plans for replacement of restrooms in the south Marina lot. He wants to receive input and final thoughts from tenants.

Dock Message Board: An example of the proposed message boards to be placed at the doors at the top of the docks was presented to the Board. Each board is priced at $60. Based on their configuration and fairly large size, it was felt the Marina and DMMA could share space on these boards. This will support the DMMA effort to increase and improve its communications with tenants. The DMMA Board will split the cost with the Marina. A motion was made.  Motion: The DMMA will split the purchase cost (NTE $500) for the new message boards to be placed at the top of the docks. Motion passed by Board vote. Katy will provide DMMA with the specific amount for sharing of the cost. Action: DMMA Treasurer will prepare a check for payment.

 

Marina Development (Michael Matthias): A Marina Development Meeting is scheduled for September 19 at the Des Moines Yacht Club. Doors open at 5:15pm, and the meeting starts promptly at 5:30pm. The Holmes Consulting Group will provide an update on plans for development on the Marina floor. Public input will be collected and assembled. The results will be reported out to City Council at their meeting on Thursday, September 26, 7pm. Also joining this Council meeting will be the Waggoner Group consultants to provide an update on the water side of Marina development. DMMA believes both these meetings are important for Marina tenants to attend, become informed and participate in. The City Council meeting can be attended in person or viewed on line and on TV Channel 21.

Marina Budget Discussion (Beth Anne Wroe, City Finance Director) This session was an opportunity for DMMA to become better informed on the make-up and allocation methods involved in establishing and managing the Marina Enterprise Fund. It is important DMMA and the City are on the same page in explaining this information to our tenant members and the general public. It helps to dispel rumors and confusion at a time when there are a great deal of financial implications associated with Marina development (land side and water side). This may be the first of several sessions to gain a solid understanding of the Marina Enterprise Fund and its budget.

Beth Anne walked the group through the 2020 Marina budget. She explained that the structure of an Enterprise Fund is governed by State established accounting rules. The City has only two (2) Enterprise Funds: the Marina and the SWM (Surface Water Management) Funds. Both are managed the same. With respect to inter-fund charges between the City General Fund and the Marina Enterprise Fund, these occur for services and support provided by departments in the General Fund that service the Marina. This would include such departments as Human Resources, Finance, Legal, Administration (City Manager with direct reports); Emergency Management, etc. This allocation is based on a weighted average of budget value and FTE (labor) at the Marina in relation to the total City budget. The SWM Enterprise Fund is addressed the same way. The amount is fixed from the beginning budget each year and charged on a monthly basis as the year progresses. There are also Internal Service Funds that are accounts managed at the General Fund level for which the Marina is charged. These funds include: Equipment Replacement, Equipment Maintenance, Self-Insurance, Computer Replacement, and Computer Maintenance. The replacement accounts are based specifically on the list of equipment owned/used by the Marina and serve to build up the capital account so that when an item of equipment wears out there is adequate funding to replace it. Therefore, funding received from the Marina in this process, is returned to the Marina for the replacement when needed. Such funds are not allocated elsewhere within City departments. Beth Anne stated that if we have questions, send them to her and she will prepare responses for the next meeting. bawroe@desmoineswa.gov

DMMA appreciated the discussion and plans to have additional sessions in future meetings. Again, the purpose is to be on the same page as we (DMMA and City) explain Marina finances. The handout material used in the discussion is shown in Attachment 2 to these minutes.

Old Business Election Year - Meeting City Council Candidates: From the last meeting Action: Bill Linscott has action to put together an invitation plan, location and schedule for this activity in the Sept-Oct time frame. There are several meetings occurring in September and October that will be attended by DMMA members, so we are trying to find a convenient date for DMMA to meet with prospective candidates to hear their views on the Marina. We will send a separate email to members and put signage at the top of the docks inviting all tenants to join in to meet the candidates.

Dock Representative: DMMA is seeking Dock Representatives to help with communication to tenants. Ben Stewart will cover Docks C and D. Bill and Patti Linscott will cover Docks M and N. Work is still in progress. We will update at the next meeting.

New Business DMMA Booth Opportunity at the September 21 Saturday Farmers’ Market: The Farmers’ Market on September 21 will focus on key activities for the waterfront, such as cleaning up under the Fishing Pier. There will be scuba divers in the water to collect debris from the bottom under the Pier. The Saturday Market has asked that local boating clubs join in. A tent will be provided. The boating clubs will provide representatives and material to inform the Public about their organizations. These groups would include DMMA, the United States Power Squadron, Three Tree Point Yacht Club, and the Des Moines Yacht Club. DMMA Board members belonging to these clubs are asked to arrange their Club’s participation. In addition, a motion was made: Motion: DMMA to purchase a banner (NTE $100) for use at the market tent to identify this group in a general fashion – such as: “The Des Moines Waterfront Boating Community.” The motion was seconded and passed by Board vote. Action: Bill Linscott to purchase the banner and coordinate arrangements with the Market and participating Clubs.

October Fall General Meeting: A discussion was held regarding the Fall General Meeting agenda for all members and tenants. The location will be at the Senior Activity Center on 216th. The Marina will confirm the date of October 9. The time will be 7pm to 8:30pm, with set up at 6:30pm and clean up at conclusion. In addition to the standard agenda items, the primary topics will be: Marina 2020 budget and planned improvements for next year; The Marina development plan with next steps in this process; and the north bulkhead project and implications for our Marina operations during this project. Details on the topics and City officials attending will be worked out with Scott and the Marina staff.

Closing Remarks: As a closing item – DMMA Website: Ken Rogers led a discussion regarding the action plan for the DMMA website. This topic has lingered through several meetings without a meaningful conclusion or action plan. DMMA needs to decide on having a member(s) maintain the website, hire maintenance out, or not continue with a website. The group discussion had various opinions. Conclusion: 1) DMMA needs to have a website; 2) The approach should be simple in capability and focused on posting meaningful data relevant to the Marina; not a highly sophisticated interactive site; and 3) The maintenance preference is “member supported.” Assistance was offered by guest Gabriel Cain to define website requirements and to identify potential sources for additional help or services. Thank you, Gabriel!  Next steps/actions: Bill Linscott & others: Begin collecting relevant Marina information for posting. All Board Members: Look for/identify a member who has the knowledge and is willing to maintain the website in posting information. Also look at pricing for an external solution.   November Meeting: Final discussion/decision - Website maintenance approach – internal, external or drop it.

ADJOURN: Motion to adjourn was made, seconded and passed by Board vote. The meeting was adjourned at 8:23pm.

Other Reminder Items: Marina Phone Numbers/Contacts: The Marina has provided the following phone numbers for tenants to call on a 24/7 basis for emergent issues: During working day: 206-960-2266 Afterhours: 206-406-7149 DMMA Website: Suggestions are always appreciated. DMMA Website Address: www.dmmaonline.org DMMA email Account: DMMAonline@outlook.com

Next DMMA Meeting: The Fall General Meeting will be October 9,  7pm,  at the Des Moines Senior Activity Center

 

Thank you,

Bill Linscott, DMMA Secretary 206-445-2099

 

Attachment 1

SR3 Facility Rendering

July 10, 2019

 

Des Moines Marina Association

P.O. Box 98337, Des Moines, WA 98198 

Board Meeting Minutes

Attendees:

Officers:      President: Ken Rogers Treasurer: Ben Stewart   Vice-President: Paul Grove (absent) Secretary: Bill Linscott

Directors:   Todd Powell, Rachel Hopps, Doug Andrews, Frank Kurian, Joe Dusenbury David Barber (absent)

Members:   Patti Linscott, Don and Jane Cowan

Guests:        Harbormaster - Scott Wilkins

Opening Remarks: (Ken Rogers) Meeting called to order at 7pm.

Approval of Minutes: Minutes from the June DMMA Board meeting were reviewed. Motion: Approve minutes as written. Seconded and passed by vote.

DMMA Financial Report: (Ben Stewart) Current balance: $8,858.

(Continuing Reminder: Make sure you do not include your DMMA membership payment with your Marina tenant payment. These are two different systems and addresses.

Membership Status: (Frank Kurian) 31 paying members. Smallest membership in years. (See Attachment with thoughts/ideas for building DMMA membership.)

Harbormaster’s Report:   (Scott Wilkins)

4th of July Event: Good year with larger crowd.

Marina Emergency Response Team (MERT): Scott will check with the Quartermaster Yacht Club (QMYC) QYC regarding additional Information and any planning for engagement with interested parties from the Des Moines.

Fuel System Upgrade: This project is still planned for the end of 2019. There will be no fuel during this time, but it is expected to be less than 1 month of this condition. Notice to tenants will go out prior to start of the project, likely in the November/December timeframe. Ranger Tug Lease Agreement: The Marina is expanding the lease with Ranger to include the backside of the north pier in the guest moorage area.

Ladder Program: All ladders are installed. Most signage is up.

North Bulkhead Project – Update: No change in status. Lack of permit approvals (Federal Government level) caused postponement into next year.

Dredging: Work is planned for the end of year (4th quarter). They will need to have this completed by February 15, 2020, based on the State’s ecological permit requirements.

Marina Financial Information: The discussion with the City Finance Manager regarding the Marina enterprise fund is being rescheduled to the September meeting. New Tenant Restroom: Scott is planning a special purpose meeting with tenants to discuss the plans and configuration for the new tenant restroom in the south lot. Schedule will be in October, following the DMMA Fall Meeting. Weather Station: Station and its cameras are up and running.

Marina Development: No news on a specific schedule for engaging the public on a Marina Development RFQ data set. There was concern expressed that the City will again (like the Argosy boat gathering) give the public short notice on a one shot opportunity to comment. Need to encourage the City on the importance of advance notice for a meaningful public assembly and comment process. Scott will check on planning and report at next meeting.

Guest Dock Plans/Information: Katy will be posting guest moorage information on the website beginning next month. Seafood Water Retrieval Trucks: The Marina has instructed the companies retrieving water to not impact the small boat launch area. There is to be one truck at a time, which will minimize the impact. The Marina is also looking at installing a pipe and faucet set up that would move the operation away from the launch area. (More on that topic later.)

Old Business

DMMA Meeting Locations: Possible relocation of DMMA meeting to Judson Park will be considered in the November meeting. The current location was considered adequate through the end of the year. With the winter season in 2020, there may be a need to move to a different location that would be warmer in the cold weather.

New Business

Election Year - Meeting City Council Candidates: This is an election year for several City Council positions. From discussion, it was recommended we hold a Candidate Forum to ask questions and gain insight regarding thoughts and plans on the Marina from various candidates. It would be separate from the Board meeting and all tenants will be invited. Action: Bill Linscott has action to put together an invitation plan, location and schedule for this activity in the Sept-Oct time frame.

Dock Message Board: Considered a good idea for promoting the value of DMMA. The Marina is also upgrading their message boards. DMMA and the Marina will work together to on this project. Recommended these boards be “back-to-back” on the dock doors. (More at next meeting.)

DMMA Booth at the Saturday Market: From discussion, it was recommended that DMMA establish a booth/tent at the Saturday Market to assist with a membership drive. The booth will need material and a staffing plan. Action: Bill Linscott to set a proposed sign up schedule and send out to the Board members for coverage at the Saturday Markets in the September time frame.

Closing Remarks:

ADJOURN: Motion to adjourn was made, seconded and passed. The meeting was adjourned at 7:34pm.

Other Reminder Items: Marina Phone Numbers/Contacts: The Marina has provided the following phone numbers for tenants to call on a 24/7 basis for emergency issues:  During working day: 206-960-2266  Afterhours: 206-406-7149

DMMA Website: Website content continues to improve. Suggestions are always appreciated. DMMA Website Address: www.dmmaonline.org DMMA email Account: DMMAonline@outlook.com

Next DMMA Board Meeting: No meeting in August: Next meeting – Wednesday, September 11. (Board meetings are held in the Guest Dock Tent on the second Wednesday of the month, at 7pm.)

 

 

Attachment to July Minutes

Building DMMA Membership:

The following ideas for building membership were identified in the June 2019 DMMA Board Meeting. They are captured in this attachment for future reference and discussion.

 

Recommendations:

1. Work with the Marina to add our mailers (such as minutes and special notices) to the Marina bills. Do this a few key times per year.

2. Set up really nice covered/enclosed bulletin boards at the head of each dock and a few other key areas.

3. Appoint a dock representative for each dock, with a job description.

4. Set up a booth at the Farmers’ Market. We could also use some of our prior handouts.

5. Possibly lower the dues to $10 or $15, or $25 for two or three years.

6. Send a special email out to folks who have been members before, but did not join this year.

7. Develop a membership form with information such as: Member Information, Mission Statement, website, future topics and past accomplishments. This could also be used as a handout if we use the Farmers’ Market booth idea.

8. Follow up on the idea to put together a cost of living graph and compare it to Marina rates over the last 5/10 years.

9. Continue to work on our website. Important we update it at least every month.

10. Once we decide on a finalized website, we need to update our banner, Marina signs and membership forms. (Needs to be done regardless.)

Des Moines Marina Association

P.O. Box 98337, Des Moines, WA 98198

 

June 12, 2019 Board Meeting Minutes

Attendees:

Officers:

President: Ken Rogers       Treasurer: Ben Stewart

Vice-President: Paul Grove (absent)       Secretary: Bill Linscott

Directors: Todd Powell, Rachel Hopps, Doug Andrews, Frank Kurian, David Barber, Joe Dusenbury (absent)

Members: Tom Sitterley, Patti Linscott, Matt Mahoney, Tom Smith, Susie and Steve Novak, Don and Jane Cowan Guests: Harbormaster: Scott Wilkins

Opening Remarks: (Ken Rogers) Meeting called to order at 7pm.

 

Approval of Minutes: Minutes from the May DMMA Board meeting were reviewed. Motion: Approve minutes as written. Seconded and passed by vote. 

DMMA Financial Report: (Ben Stewart) Current balance: $8,798.45.

(Continuing Reminder: Make sure you do not include your DMMA membership payment with your Marina tenant payment. These are two different systems and addresses. Your DMMA $25 dues payment must go directly to DMMA, P.O. Box 98337, Des Moines WA 98198.)

Membership Status: (Frank Kurian) Two new members this evening. Paid members are currently at 31. (See Membership item in New Business.)

Harbormaster’s Report: (Scott Wilkins)

Marina Staff Schedule: Summer hours go into effect on Sunday, June 16: 7am – 7pm each day. Office is closed on Sunday.

4th of July Guest Moorage: Marina will not have any boat clubs in this year. It is a “first come, first served” event. Once in, do not leave or you will risk losing the slip.

Marina Emergency Response Team (MERT): The Quartermaster Yacht Club (QMYC) is leading an effort to establish a MERT arrangement with the Des Moines area boating community. The primary purpose of the MERT is to establish a small boat transportation/supply line to support an emergency scenario where Vashon and Maury Islands become isolated with a break down in ferry service. DMMA recommended that QMYC set up a time to discuss this with DMMA, DMYC, TTPYC, and the Poverty Bay Power Squadron. (Scott Wilkins will take the action to contact QMYC for a scheduled gathering of interested parties here in Des Moines.) Here is a brief description from the VashonBeParepared website: “Vashon’s Marine Emergency Response Team (MERT) is a cooperative project between VashonBePrepared and the Quartermaster Yacht Club. MERT was formed to solve a particular island problem. Map analysis shows there are 33 waterfront communities around Vashon and Maury islands which are accessed by only one road and that road passes through land King County has designated as likely to slide in a large earthquake.

Comprised of nine yachts with skipper and crew, the boats have been training to help Vashon's Emergency Operations Center by visiting via water any cut-off communities. Once ashore, MERT can help assess injuries, damage, and community needs. MERT can also help establish communication between the community and the Incident Command Center. If needed MERT can transport supplies and move people.”

Fuel System Upgrade: This project is still planned for the end of 2019. There will be no fuel during this time, but it is expected to be less than 1 month of this condition. Notice to tenants will go out prior to start of the project, likely in the December/November timeframe.

Ladder Program: All ladders are installed. The signage arrived last week, and is being put up. Some ladders need to be repositioned, as they are down in the water.

North Bulkhead Project – Update: No change in status. Lack of permit approvals (Federal Government level) caused postponement into next year.

Crabbing: Closed this year in Puget Sound Area 11.

Dredging: Work is planned for the end of year (4th quarter). They will need to have this completed by February 15, 2020, based on the State’s ecological permit requirements.

Ranger Tugs Agreement: Ranger Tugs has expressed interest in additional space on the north dock. DMMA expressed concern that their gate was expected to be open during the day and closed in the evening. It appears it is kept locked at all times. With it locked during the day, touch and go at the end of the dock for pump out is impacted. Scott will discuss with Ranger Tug.

Marina Financial Information - Request: Scott advised that the City Finance Director wanted clarification regarding DMMA’s request for a “look-back” on how funds were historically transferred from the Marina Enterprise Fund to the City’s General Fund. Ken Rogers advised that DMMA appreciates the time and effort of the City and Marina staff in making the accounting more transparent for tenants. The Board will discuss this topic and provide a response. (See New Business item below.) New Tenant Restroom: DMMA provided comments to Scott from the tenant survey and subsequent discussions on the restroom. Weather Station: Station and its cameras are up and running. Marina Development: The City is planning for additional consulting work done for both landside (Holmes Group) and waterside development (Mark Bunzel). These efforts will support development of a City Request for Quotation (RFQ) for developers to propose development options for the City’s consideration.            (See New Business topic below.)

Guest Dock Plans: The Marina is looking for opportunities to improve the guest dock facility and increase the number of visitors. In discussions, Scott was asked to provide better visibility to DMMA/tenants/clubs on the scheduling of various groups visiting the guest dock on weekends. All permits are in place to complete the new addition to the dockside tent in the guest moorage area. Other Tenant Items Discussed with Harbormaster: Seafood Water Retrieval Trucks: DMMA expressed concern regarding the 2 to 3 trucks that come into the Marina to retrieve sea water for various seafood suppliers/providers. The frequency of this activity is interfering with the small boat launch area. Scott advised that this was a commercial activity where the Marina can exert some controls over the operations through its permitting process. DMMA asked Scott to look at a plan that might relocate this sea water retrieval area or place other controls to minimize the traffic volume and eliminate the interference concern. Scott will update at the next meeting. New Moorage Rate Study: DMMA question: Will there be another rate study coming soon? Scott said eventually there will be. More information and insight is needed before a specific study is implemented. He will keep DMMA advised.

Old Business DMMA Survey: (Bill Linscott) – No further action required on tenant survey. This item has been overcome by events with the consultant’s report-out on waterside development recommendations and tenant responses to that. Regarding the new tenant restroom, recommendations from the tenant survey are being forwarded on to the Harbormaster. DMMA will also recommend that the Harbormaster clarify: Is there a firm timeline? Is there a prioritized list of amenities being considered for the RFP to contractors? Will there be a dedicated public meeting for tenant restroom discussion? Action: Ken Rogers will address with Harbormaster.

DMMA Meeting Locations: At the May meeting, Tom Smith offered DMMA a location at Judson Park for conduct of the monthly DMMA Board meeting. Action: DMMA board member to visit the site and make recommendation to the Board at the July meeting.

DMMA Communication Plans and Approach: The website is our choice for a communication hub. This discussion will continue in the July meeting.

New Business Clarification for City Finance Manager: Discussions were held regarding the request for clarification from the City Finance Manager – See item above in Harbormaster Report. Following discussion, it was agreed that DMMA believes it is more important to understand how the current transfer is structured than what was done in the past. While the financial relationship history between the Marina and the broader City budget is important, there is not much utility in attempting to quantify what those amounts were and how the transfers were done. How costs and revenues are being accounted for today is important to the group and a detailed understanding of that process will be useful. Having a common understanding of the accounting will go a long way to dispelling inaccurate information and help everyone to be on the same page regarding costs, expenses, etc. Action: Ken Rogers to give the DMMA response to the Harbormaster.

Building DMMA Membership: Discussion promoting membership. DMMA needs more members. Large numbers help us have a stronger voice. Recommendations (captured by Ben Stewart) include:

1. Work with the Marina to add our mailers (such as minutes and special notices) to the Marina bills. Do this a few key times per year.

2. Set up really nice covered/enclosed bulletin boards at the head of each dock and a few other key areas.

3. Appoint a dock representative for each dock, with a job description.

4. Set up a booth at the Farmers’ Market. We could also use some of our prior handouts.

5. Possibly lower the dues to $10 or $15, or $25 for two or three years.

6. Send a special email out to folks who have been members before, but did not join this year.

7. Develop a membership form with information such as: Member Information, Mission Statement, website, future topics and past accomplishments. This could also be used as a handout if we use the Farmers’ Market booth idea.

8. Follow up on the idea to put together a cost of living graph and compare it to Marina rates over the last 5/10 years.

9. Continue to work on our website. Important that we update it at least every month.

10. Once we decide on a finalized website, we need to update our banner, Marina signs and membership forms. (Needs to be done regardless.)

 

Marina Development – Next Steps: Bill Linscott met with Scott Wilkins and City Manager Michael Matthias on June 12. Michael advised the next steps in Marina Development would be a third study by the landside consultant (Holmes Group) and a second study by the waterside consultant (Mark Bunzel). These studies will also provide for an engagement and discussion between the two consulting groups. It may also be topic for a City Council Study Session. In addition, he advised that work is underway to develop a Request for Quotation (RFQ) to seek developers’ proposals for options in developing the Marina. Community meetings will be part of this plan for the exchange of information and feedback on the general scope and requirements of the RFQ. This community engagement would occur in the not too distant future - August or September. This would occur prior to City staff presenting the RFQ to the City Council for approval. DMMA board members will stay in touch through City Council Meetings/committee meetings. An expressed concern: We end up with little notice time from the City. This impacts an ability to gather a good-sized group for the public meeting. There is a real need to understand the City timing of this and the overall process to ensure meaningful public comment.

Closing Remarks:

ADJOURN: Motion to adjourn was made, seconded and passed. The meeting was adjourned at 8:15pm.

Other Reminder Items: Marina Phone Numbers/Contacts: The Marina has provided the following phone numbers for tenants to call on a 24/7 basis for emergent issues: During working day: 206-960-2266 Afterhours: 206-406-7149 DMMA Website: Website content continues to improve. Suggestions are always appreciated.

DMMA Website Address: www.dmmaonline.org

DMMA email Account: DMMAonline@outlook.com

Next DMMA Board Meeting: July 10 (Board meetings are held in the Guest Dock Tent on the second Wednesday of the month, at 7pm.)

Des Moines Marina Association

P.O. Box 98337, Des Moines, WA 98198

 

May 8, 2019   General Meeting Minutes

Attendees:

Officers:

   President: Ken Rogers            Treasurer: Ben Stewart

   Vice-President: Paul Grove     Secretary: Bill Linscott

Directors: Todd Powell (absent), Rachel Hopps, Doug Andrews, Frank Kurian, David Barber, Joe Dusenbury

Members: Alison Pedersen, Patti Linscott, Matt Mahoney, Tom Smith, Steve Novak, Bill & Kristina Wood, Walid Mayel

Guests:

Harbormaster: Scott Wilkins  Other City Officials: Michael Matthias – City Manager; Dan Brewer – Chief Operations Officer; and Beth Ann Wroe – Finance Director

 

Opening Remarks: (Ken Rogers) Meeting called to order at 7pm.

 

Approval of Minutes: Minutes from the April meeting were reviewed. Motion: Approve minutes as written. Seconded and passed by vote.

DMMA Financial Report: (Ben Stewart) Current balance: $8,773.

(Continuing Reminder: Make sure you do not include your DMMA membership payment with your Marina tenant payment. These are two different systems and addresses. Your DMMA $25 dues payment must go directly to DMMA, P.O. Box 98337, Des Moines WA 98198.)

Membership Status: (Frank Kurian) 29 new or renewed members. Talk to your dock mates about becoming a member. A small contribution of $25/year keeps us involved and informed in Marina activities.

 

Harbormaster’s Report: (Scott Wilkins)

Fuel System Upgrade: Joe Dusenbury and Marina Staff visited Shilshole and Everett to look at their fuel systems. This project is still planned for the end of 2019.

Ladder Program: Signs have been ordered. Paint is underway on both dock and water side so people can readily spot ladder locations. Thanks to DMMA’s Ben Stewart for his support of this effort.

North Bulkhead Project – Update: (Dan Brewer) Lack of permitting approvals (Federal Government level) caused postponement of the north bulkhead replacement project. Now likely a 2020 project start. City is pursuing assistance from congressional representative, Adam Smith.

Dredging: Work is planned for the end of year - 4th quarter, but there is a risk to project start based on Federal Government permit delays.

Ranger Tugs Agreement: Ranger Tugs is now at the north dock. There is a locking gate at its entrance. Access to dock: Their gate is expected to be open during the day and closed in the evening. There will be room at the end of the

dock for touch and go or pump out. If the Marina needs a spot, Ranger will let them use it for moorage.

New Tenant Restroom: The Marina is seeking insight and comments from tenants on what should be included in the new tenant restroom planned for construction in 2020. Forms for tenant inputs are available on the Marina website. Please give them your recommendations!

Consultant Review of Marina and its Operations: A meeting was held with tenants and Principal Consultant Mark Bunzel regarding Marina findings and recommendations. The City believes this was a good meeting. There will be a Phase 2 study. Most of the tenant concerns were expressed around the recommendation for increased moorage rates. The Marina had recently completed a rate study and is already implementing those increases. There will be additional evaluations and discussions on the report. This meeting represented a starting point for discussion and understanding.

Marina Development RFQ: Michael Matthias advised the City would develop an RFQ for Marina development in the coming months. There will be community engagement in this process. The timing for a final RFQ approval is 4 months out (Aug-Sep).

City Finance Director Update: (Beth Anne Wroe) A report out was provided on the financial performance and status of the Marina, to include an update on Paid Parking. Overall performance is good and the Marina has established reserves. Dock replacement is not likely until the 2022 time frame when the current bond is completed. From the data provided, it was difficult to understand how much the Marina and its enterprise fund were being charged by the City for services provided from other departments in the General Fund. It is very important to have both visibility and an understanding from both the City and DMMA on this allocation of costs applied to the Marina Fund. DMMA expressed a concern that the Marina is being charged more than it should for services used from the City’s other departments. A separate discussion of this topic should be held so that all of us (tenants and City) understand the methodology for charging and ensure it is consistent with the allocation of such costs to other City departments (i.e. Legal, Finance, IT, etc.)

 

Old Business DMMA Survey: (Bill Linscott) – As a reminder, the survey responses were small in number - 21. In addition, the results have essentially been incorporated into recent discussion and engagement with the City and consultant. No future actions are planned. Inputs from the survey that specifically address the new tenant restroom will be forwarded to Scott Wilkins. DMMA Communication Plans and Approach: The website is our choice as a communication hub. We want members and tenants to be more comfortable using it. Regarding the DMMA website: How robust should it be? Should it accommodate transactions (payment of member dues)? Should it have functionality that is connected to other applications? Should there be advertising included? Could we use push notifications to tell members new information is posted? How will it operate in conjunction with the Marina’s website? A separate meeting is being considered to sort through this topic. Discussion to continue in the June meeting.

 

New Business DMMA Meeting Locations: Tom Smith offered DMMA a meeting room location at Judson Park for the conduct of our monthly DMMA Board meeting. This would allow avoidance of airplane noise under the tent, bad weather, and provide a pleasant setting for the meeting. To be considered in the coming meeting.

Closing Remarks:

ADJOURN: Motion to adjourn was made, seconded and passed. The meeting was adjourned at 8:10pm.

Other Reminder Items: Marina Phone Numbers/Contacts: The Marina has provided the following phone numbers for tenants to call on a 24/7 basis for emergent issues:

 

During working day: 206-960-2266 Afterhours: 206-406-7149 DMMA Website: Website content continues to improve. Suggestions are always appreciated.

 

DMMA Website Address: www.dmmaonline.org DMMA email Account: DMMAonline@outlook.com

Next DMMA Board Meeting: June 12 (Board meetings are held in the Guest Dock Tent on the second Wednesday of the month, at 7pm.)

Des Moines Marina Association

P.O. Box 98337, Des Moines, WA  98198

April 10, 2019 General Meeting Minutes
 

Attendees:  

Officers:

President: Ken Rogers (Absent)                    Treasurer: Ben Stewart  

Vice-President: Paul Grove                           Secretary: Bill Linscott

Directors:
Todd Powell, Rachel Hopps, Doug Andrews, Frank Kurian, Alison Pedersen, David Barber

Members: Approximately 40 members in attendance.

Guests

Harbormaster: Scott Wilkins
Other City Officials:
Mayor Matt Pina
  Luisa Bangs – City Council
  Robert Back – City Council 
  Matt Mahoney – City Council

  Michael Matthias – City Manager

 

Opening Remarks: (Todd Powell) Meeting called to order at 7pm. Members were informed that Ken Rogers (President) was traveling and unable to attend. He asked Todd to fill in for him. Todd thanked everyone for coming. He and Scott Wilkins introduced City Leaders in attendance.

 

Alison Pedersen was recognized for her many years of dedicated service to DMMA. Everyone gave her a big round of applause!

 

Approval of Minutes: Minutes from the March meeting were reviewed. Motion: Approve minutes as written. Seconded and passed by vote.
DMMA Financial Report: (Ben Stewart) Current balance: $8,433.

(Continuing Reminder: Make sure you do not include your DMMA membership payment with your Marina tenant payment. These are two different systems and addresses. Your DMMA $25 dues payment must go directly to DMMA, P.O. Box 98337, Des Moines WA 98198.)

Membership Status: Many signed up tonight.  We will have an update at our next meeting.  

 

Harbormaster’s Report: (Scott Wilkins)

Dredging: Selection of contractor is now complete.  Work is planned for the end of year - 4th quarter.
Fuel System Upgrade: Bids have been received, and are higher than expected. We will be evaluating the scope of work. This project is still planned for the end of 2019.

Ladder Program: 75 safety ladders were installed; 6 on each dock. Signage and paint is underway on both dock and water side so people can readily spot ladder locations. Thanks to DMMA’s Ben Stewart for his support of this effort.

North Bulkhead Project – Update: Plans are in the final review stage and work will begin this summer to replace the north bulkhead. The project is expected to take 1.5 to 2 years. There will be some impact on parking during this time period, as the north parking lot will be condensed. Efforts are being made to mitigate these impacts. Tenant parking spots are planned to remain unchanged. (Same capacity/numbers.) If the need arises, there will be offsite parking and shuttle service. There will also be “re-striping” of parking spots in the area that previously handled car and trailer parking. This is to increase the single car parking capacity.  Important Reminder - Tenants must have their current Parking Passes displayed in vehicle windows. Staff is diligent in writing tickets for parking violations.

New Tenant Restroom:  The Marina is seeking insight and comments from tenants on what should be included in the new tenant restroom planned for construction in 2020.  Forms for tenant inputs are available on the Marina website. Please give your input and recommendations.

Report on Weather Station: The Marina’s Weather Station is again operational. It can be accessed from the Marina website. A webcam was installed. Continued work will be done to improve this station capabilities. DMMA is willing to assist in supporting this station and even work out a partnership arrangement where appropriate. Maintenance of the system over time is essential.
Ranger Tugs Agreement: The Marina has signed a contract with Ranger Tugs to rent display space at the Marina’s public docks. This will bring in revenue to offset closure of the open storage area.  In addition, Ranger Tugs is interested in renting the Beach Park Auditorium for classes and other functions. This is an excellent addition for the Marina in developing its “water side” business base.

Paid Parking Update: Year-to-date revenue is just under $174,000. Benefits include less trash cleanup for staff, and a major decrease in calls to police regarding illegal activities in the parking lot.

Port Of Seattle Engagement: The City held an initial meeting with the Port of Seattle to discuss how the Port could assist/help with Marina development, as air traffic has increased over the Marina.

Marina Boat Sheds: The boat sheds will remain for now. Garage doors have been replaced on the western side. One tenant said his roof was leaking. Note: If tenants have maintenance issues, please contact Marina staff for service/repair. They keep a work order list for issues needing attention. Call the office, or email marinaservices@desmoineswa.gov.  A member who lives aboard thanked Marina staff for excellent support during our last storm. Scott said he has a great staff of four. Two have been there over 20 years!

Marina Financial Status: Scott will have the City Finance Manager join our next meeting for an update.
Consultant Review of Marina and its Operations:  The Consultant Report is now available on the Marina website. The process to open communication and collect comments from DMMA and tenants will include an important meeting on May 6, 7pm, at the Des Moines Activity Center (2045 So. 216th). Principal Consultant Mark Bunzel will be there to discuss and answer questions. The Marina and City need tenants’ inputs to help shape plans going forward.  Action:  DMMA to place meeting notices at the top of the docks to get the word out to tenants. The meeting notice will also be on the Marina website.  IMPORTANT: Study the report on the Des Moines Marina website, and come prepared to the May 6 meeting. If unable to attend, send your comments directly to Scott Wilkins by May 6: swilkins@desmoineswa.gov

 

Old Business
DMMA Survey: (Bill Linscott) - No change in status. DMMA will look at the Consultant Report prior to drawing conclusions and making recommendations to Marina and City leaders. The May 6 meeting with the consultant, along with inputs from tenants, could complete this survey action plan for recommendations.
DMMA Communication Plans and Approach: Rachel Hopps is the DMMA website manager. Members are encouraged to email the DMMA Board on what they would like to see. During the meeting, a DMMA member with over 25 years of software experience volunteered to help Rachel make our website more current and interactive.

New Business
DMMA Election of Directors and Officers: (Bill Linscott): The election process was outlined for membership. Membership was advised that ballots were available for the election of Directors and Officers. The candidates include: Position 1 - President:                Ken Rogers                                     
Position 2 - Vice President:      Paul Grove                     
Position 3 - Treasurer:            Ben Stewart                   
Position 4 - Secretary:             Bill Linscott                             
Position 8 - Director                Joe Dusenbury     
Position 9 - Director                Frank Kurian      
Position 10 - Director               Rachel Hopps

Based on the fact there were no positions with more than one candidate, it was recommended (for administrative ease) that Membership elect these candidates by a motion rather than the process of casting and tallying ballots. A motion was made: Motion:  Those candidates set forth on the April 2019 Ballot for DMMA Directors and Officers be elected by acclamation of Membership by this motion. Motion passed by vote of the Membership.

Comment from City Guest: Study the report and come to the May 6 meeting prepared to give comments. You need to participate or we won’t get the marina we want.

Closing Remarks: (Todd Powell) - Thanked everyone for their time. The conversation in person with City leaders is always better than email or phone calls. Please attend the May 6 meeting, 7pm, at the Activity Center, to discuss the Consultant Report. Our next DMMA Board meeting will be Wednesday, May 8, 7pm, in the Marina dock tent.

ADJOURN:  Motion to adjourn was made, seconded and passed. The meeting was adjourned at 7:45pm.

 

Other Reminder Items:
Marina Phone Numbers/Contacts: The Marina has provided the following phone numbers for tenants to call on a 24/7 basis for emergent issues:  During working day: 206-960-2266    Afterhours: 206-406-7149
DMMA Website:  Website content continues to improve.  Suggestions are always appreciated. DMMA Website Address: www.dmmaonline.org 
DMMA email Account: DMMAonline@outlook.com
DMMA Board Meetings: Board meetings are held in the Guest Dock Tent on the second Wednesday of the month, at 7pm.

March 13, 2019

Des Moines Marina Association

P.O. Box 98337, Des Moines, WA  98198

DMMA Meeting Minutes
 

Attendees:  

Officers:

President: Ken Rogers                                  Treasurer: Ben Stewart  

Vice-President: Paul Grove                           Secretary: Bill Linscott

Directors:
Todd Powell, Rachel Hopps, Doug Andrews, Frank Kurian, David Barber (Absent - Alison Pedersen)

Members: Patti Linscott, Joan and Don Cowan

Guests: 

Harbormaster: Scott Wilkins
Other City Officials:
Michael Matthias – City Manager
Luisa Bangs – City Council
Robert Bank – City Council
Matt Mahoney – City Council (DMMA member)
Dan Brewer – City Operations Director

 

Opening Remarks: (Ken Rogers) Meeting called to order at 7pm.

 

Approval of Minutes: Minutes from the February meeting were reviewed. Motion: Approve minutes as written – seconded and passed by vote.
 
DMMA Financial Report: (Ben Stewart) Current balance: $8,383.45. Our P.O. Box cost is $185. DMMA filing as a non-profit organization has been completed.

(Continuing Reminder: Make sure you do not include your DMMA membership payment with your Marina tenant payment. These are two different systems and addresses. Your DMMA $25 dues payment must go directly to DMMA, P.O. Box 98337, Des Moines WA 98198.)

 

Membership Status: Seven people have joined since the beginning of the year. No report this month.

 

Harbormaster’s Report: (Scott Wilkins)

Ladder Program: 85 ladders are being deployed.  Most have been completed.  Next they will add signage and reflective markers so people can readily spot ladder locations on docks and finger piers.

Dockwa” Dock and Mooring Reservations App:  Efforts are complete and the Dockwa app is up and running.  (This app enables on-line public moorage reservations.)

South Tenant Restrooms: Facility painting project and addition of lights are now complete.
Dredging: Permits have been submitted. There were five (5) contractors who responded to the request for Proposal.  Selection is now complete.
Consultant Review of Marina and its Operations:  A draft report is in for the City to review.  There are some missing items, which are being discussed with the consultant. Scott Wilkins will work with DMMA to establish a plan for final release of the report, and a process to collect comments from DMMA and tenants. The approach can be discussed in the April General Meeting.
North Bulkhead Project:  Waiting on permit processing. Will have a better understanding of the schedule to start in March/April time period.

Fish Pen: 30,000 Coho have been placed in the fish pen at the Marina Guest Dock.

Boat Storage (Open) Area: The open area used for boat storage will be closed to support the North Bulkhead Replacement Project. It will be used as a staging area for materials and equipment deployed for the project. This approach will help preserve utilization of as much of the north parking lot as possible during construction. It will also allow the Saturday Market to remain in its current location just north of the Harbor House. The plan is not to re-instate this storage area. Last year the revenue from this service was $27,000.  Several of the displaced boats have been moved to other areas in the Marina. (Boat sheds/docks.)

 

General Discussions with Harbormaster and Other City Officials (All): A general discussion was held including:
-North bulkhead update
-Consultant Report - Process for review and comment
-Marina development plans/status

-Water side – Input; how to integrate land side; how to best finance

-Future look at recreational boating and a supporting marina configuration

-Making Des Moines a destination, including the water side

-Supporting the boating community with services and amenities.
-Branding the Marina to distinguish Des Moines Marina from others

 

Old Business
DMMA Survey: (Bill Linscott) - No change in status - DMMA wants to look at the Consultant Report prior to drawing conclusions and making recommendations to Marina and City leaders. Action pending until release of Consultant Report.

DMMA Communication Plans and Approach: Rachel Hopps is the new DMMA website manager.  Ben advised that the February action item has been completed and we now have a DMMA Credit Card for use in conducting DMMA business.  (Reference prior action- Action: The Treasurer will take the action to acquire a credit card from DMMA’s bank.)

Report Out on Potential for New Weather Station: (All) Discussion covered elements of a weather station and also integration of cameras with the weather station to add physical observation. In addition, DMMA would like to have a partnership with the Marina for the acquisition and maintenance of the system going forward.  Action:  Bill Linscott and Paul Grove to draft a proposed approach for a partnership.  Needs to cover both acquisition and maintenance costs.  This will be addressed in future meetings.  Motion: DMMA will commit up to $1500 for acquisition of the weather station.  Motion was seconded and passed by vote.

DMMA Election Update: (Bill Linscott) The following list of individuals have expressed an interest in serving as a DMMA Officer or Director.  These individuals will be on the ballot for the election at the April 10 Annual DMMA Meeting:
Position 1 - President:              Ken Rogers                              
Position 2 - Vice President:      Paul Grove                     
Position 3 - Treasurer:            Ben Stewart                   
Position 4 - Secretary:             Bill Linscott                             
Position 8 - Director                Joe Dusenbury     
Position 9 - Director                Frank Kurian      
Position 10 - Director               Rachel Hopps      

Appointment of DMMA Director: (Bill Linscott) Recap – At our January Board meeting, we were informed Mark DaCosta had resigned from the Board.  Accordingly, under DMMA By-Laws, the President (with the approval of the Board) is to appoint an individual to serve the remainder of Mark’s term.  A motion was made:  Motion: That David Barber be appointed as a Director to the DMMA Board to complete the remaining term of Mark DaCosta. Motion passed by vote of the Board.

New Business
Topics to be Considered for DMMA Annual Meeting on April 10:

The following topics were suggested for the Annual Meeting:
- Conduct Elections
- Discuss the approach for release and comments on the Consultant Report
   (Scott Wilkins)
- Ladder Program
- Parking Lot and Bulkhead
- Vacating Storage
- Dockwa App
- Recognition

 

Closing Remarks: (Ken Rogers) thanked everyone for their time. Conversation in person with City leaders is always better than only emails or phone calls. Our Annual General Meeting is Wednesday, April 10, 7pm, at the Senior Activity Center.

 

ADJOURN:  Motion to adjourn was made, seconded and passed. The meeting was adjourned at 8:04pm.

Other Reminder Items:
Marina Phone Numbers/Contacts: The Marina has provided the following phone numbers for tenants to call on a 24/7 basis for emergent issues:  During working day: 206-960-2266    Afterhours: 206-406-7149
DMMA Website:  Website content continues to improve.  Suggestions are always appreciated. DMMA Website Address: www.dmmaonline.org 
DMMA email Account: DMMAonline@outlook.com
DMMA Board Meetings: Board meetings are held in the Guest Dock Tent on the second Wednesday of the month, at 7pm. Our April and October General Meetings are held at the Des Moines Activity Center.

February 13, 2019

Des Moines Marina Association

P.O. Box 98337, Des Moines, WA  98198 
DMMA Meeting Minutes
 

Attendees:  

Officers:

President: Ken Rogers                                  Treasurer: Ben Stewart  

Vice-President: Paul Grove                           Secretary: Bill Linscott

Directors: Todd Powell, Alison Pedersen, Doug Andrews, Frank Kurian, (Absent: Rachel Hopps) 

Members: Patti Linscott, David Barber

Guests:  Katy Bevegni – Marina Staff

 

Opening Remarks: (Ken Rogers) Meeting called to order at 7pm.

 

Approval of Minutes: Minutes from the January meeting were reviewed. Motion: Approve minutes as written – seconded and passed by vote.
 
DMMA Financial Report: (Ben Stewart) Current balance: $8,472. Since last report, revenue from dues is $175 and expenses out were $21.67.

(Continuing Reminder: Make sure you do not include your DMMA membership payment with your Marina tenant payment. These are two different systems and addresses. Your DMMA $25 dues payment must go directly to DMMA, P.O. Box 98337, Des Moines WA 98198.)

 

Membership Status: No report this month.

 

Harbormaster’s Report: (Katy Bevegni)

DMMA Assistance with Marina Work Order Process: (Ben Stewart) As a follow up to this item from last month, Katy mentioned that DMMA (Ben) and Marina Staff have had several engagements to address some specific tenant concerns.  We are working together in finding solutions and establishing actions to address these concerns.  

North Bulkhead Project:  Awaiting permit processing. Will have a better understanding of the schedule to start in March/April time period.

Boat Storage (Open) Area: The open area used for boat storage will be closed out. This location will support the North Bulkhead Replacement Project. Boat storage will not be reopened. It will be used as a staging area for materials and equipment deployed for the project. This approach will help preserve utilization of as much of the north parking lot as possible during construction. It will also allow the Saturday Market to remain in its current location just north of the Harbor House. In discussions, DMMA expressed concern regarding loss of revenue from the open boat storage area, its impact to the Marina Enterprise Fund forecast this year, and in its future budgets. While this cost may be considered small, it should be evaluated and offsetting revenues from other sources considered. (Follow up discussions are needed on this topic with DMMA and the City/Marina for a better understanding of details.)

Derelict Boats: The Marina was able to remove one last week. There are some others that are falling behind in moorage payments. One is bank owned. DMMA comment: Make the bank pay moorage or have them remove/disposition it.  This boat should be their expense. (Sounds as though the City has their Legal department looking at this matter.)

South Tenant Restrooms: Facility painted and new lights added.

Ladder Program: The ladder deployment plan is being finalized and deployment is to begin in the next couple of weeks.

“Dock WA” App:  Efforts are still underway for the Marina’s deployment of this new app.  This will allow boaters to make reservations on-line.  Several other Puget Sound marinas have moved to this app, and Des Moines intends to do likewise. Should be available soon.
Dredging: Permits have been submitted. It will be about a year for approval. The dredging area is at the entrance to the Marina. Meanwhile, there are five (5) contractors responding in the bidding process.
Consultant Review of Marina and its Operations:  Report out from the Consultant (planned originally at the end of the year) is expected in the coming weeks. In discussions, it was noted DMMA has several topics/actions needing insight and input from this report.  We are all looking forward to its arrival.
Seattle Boat Show: The Des Moines Marina exhibit had many visitors, with the majority from our tenants.  Information was distributed on the Des Moines boating season and its many events surrounding the Marina.  Promoting our destination with boaters is key to revenue from the public Marina docks.  It is always good to have our Marina represented at the Boat Show, as many of the other marinas in the area are there. Attendance was down about 6%. This could be due to public traffic alerts asking drivers to avoid the Viaduct closing and tunnel yet to be opened.
Public Forums/Meeting with Marina Tenants:  No specific plans to release right now, but Scott intends on having public meetings in the coming months. (To include restrooms and other actions planned for the Marina.)
New Temp Staff: New staff (Evelyn) on board to assist during the time Katy is out.
 

Old Business
DMMA Survey: (Bill Linscott) DMMA wants to look at the Consultant Report prior to drawing conclusions and making recommendations out to Marina and City leaders. Action pending until release of Consultant Report. (See Consultant Report Item, above.)

DMMA Communication Plans and Approach: Discussion included a report out on prior action items from our January meeting …to look at an approach for maintaining the website more reliably and make recommendations on next steps to implement such approach.  There have been great difficulties transitioning ownership of the current website to those members taking the lead on this action. Several differing approaches were suggested.  A conclusion/agreement is that if they are not successful with the current site, DMMA should start fresh with new site. In addition, it appears DMMA needs to acquire a credit card to accommodate billing and payment transactions required from website providers (both acquisition and recurring services).  Action: The Treasurer will take the action to acquire a credit card from DMMA’s bank.

Report Out on Potential for New Weather Station: (All) Paul Grove reported out on his action from the January meeting: Pull together information and recommendations for a weather station, along with a rough-order estimate of cost. Discussion covered elements of a weather station and also integration of cameras with the weather station to add physical observation. This observation would include weather conditions, as well as status of activity at the fuel dock or availability of moorage in the public docks. Having cameras adds complexity.  A solution was offered--RainWise with the Weather Underground.  It comes with components assembled and is easily set up.  It does not, however, have camera capability.

The Board was asked if a camera capable station is considered necessary. There was general agreement we should have cameras. Cameras add features of great value when cruising into the homeport. It allows us to see weather conditions and observe activities at the Marina’s entrance, the fuel dock and the moorage area. This would be a long-term commitment and partnership with Marina staff. We will also check the Consultant Report to see if there are recommendations regarding the Marina having a weather station.

An estimate for a capable solution could be $1,000 to $2,000.

Other questions include: Where to post the site; who would manage/monitor the site (must be reliable); and who pays for recurring maintenance? There was general agreement it would be hosted on the Marina website, but have recognition for DMMA contribution and support.

This topic and discussions will continue in the March meeting.
Action: Paul Groves - Talk to Scott Wilkins on who will manage/monitor site equipment, and who should pay for cost/maintenance.

 

New Business
Funding/Schedule for Water Side Development – General Discussion: (All)
Those in attendance were universally interested in better understanding how priorities and funding were going to be established and administered by the City Council and City staff regarding water and land side development.  Recent improvements in the economy and sources of revenue to the city provide an opportunity to restructure how revenue has historically flowed to and from different projects – especially marina operations.

The Association encourages and supports additional public meetings detailing the development plan’s progress and financial structure and soliciting feedback as the plan develops.

There is concurrence that DMMA and the City would benefit from better alignment (on the same page) explaining and supporting the future plans and the balance of the Enterprise Fund vs. General Fund utilization.  Explainable in simple terms for all.  (Note: This topic and discussion to continue in the March meeting.)

DMMA Election –List of Candidates for Officers and Directors: (Bill Linscott) A report out was provided from the Nominating Committee action: Reach out to members and identify a list of those with an interest in serving as DMMA Directors and Officers.  Present this list to the DMMA President in the February meeting.  The following list of individuals have expressed an interest in serving as a DMMA Officer or Director:
Position 1 - President:              Ken Rogers                              
Position 2 - Vice President:      Paul Grove                     
Position 3 - Treasurer:            Ben Stewart                   
Position 4 - Secretary:             Bill Linscott                             
Position 8 - Director                (Pending)     
Position 9 - Director                Frank Kurian      
Position 10 - Director               Rachel Hopps      

Note that there are discussions underway with potential candidates for
Position 8.  The committee expects to have a candidate(s) identified before the March meeting.

Appointment of DMMA Director: (Bill Linscott) At our January Board meeting, we were informed Mark DaCosta had resigned from the Board.  Accordingly, under DMMA By Laws, the President (with the approval of the Board) is to appoint an individual to serve the remainder of Mark’s term.  There have been discussions with individuals willing to serve. The action for this appointment will be attended to in the March DMMA Board meeting.

Planning for DMMA Annual Meeting on April 10: (All) The following items were addressed regarding topics for the Annual Meeting:
- Conduct Elections
- Address the joint effort regarding maintenance Work Orders (Ben Stewart)
- Provide overview of Consultant Report (Scott Wilkins)
- Develop posters with key messages to advertise the Annual Meeting
  (Bill Linscott)

Action: Katy to confirm the Des Moines Activity Center is reserved on April 10.

Closing Remarks: (Ken Rogers) Thanked all attending tonight. Next Meeting is Wednesday, March 13, 7pm, in the Marina Guest Dock Tent.

ADJOURN:  Motion to adjourn was made, seconded and passed. The meeting was adjourned at 8:20pm.

Other Reminder Items:
Marina Phone Numbers/Contacts: The Marina has provided the following phone numbers for tenants to call on a 24/7 basis for emergent issues:  During working day: 206-960-2266    Afterhours: 206-406-7149
DMMA Website:  Website content continues to improve.  Suggestions are always appreciated. DMMA Website Address: www.dmmaonline.org 
DMMA email Account: DMMAonline@outlook.com
DMMA Board Meetings: Board meetings are held in the Guest Dock Tent on the second Wednesday of the month, at 7pm.